The Office Administrator is in charge of: making sure that all equipment is in good working order; assuring that space is clean and maintained; maintaining liaison with other organizations and partners on cooperative issues involving the Resource Center; recording cash receipts, checks and deposits; invoicing member dues; assisting with basic bookkeeping duties; preparing for and hosting workshops, including room arrangements and workshop materials; assuring completion of and recording of workshop evaluations; tracking workshop registration, attendance and results.

KEY RESPONSIBILITIES:

• Conference/Class room coordination: Coordinate bookings/hiring of Resource Center.
• Workshop coordination: post meetings to organization's website; maintain workshop registration lists; collect & record workshop evaluations; set-up conference room for meetings; order food; greet attendees; prepare workshop materials for facilitators.
• Annual Meeting: primary responsibility for annual meeting, including space rental, food, materials, registration, etc.
• Office Management: maintain office equipment, copier, fax, printers, phones; order office supplies; coordinate with cleaners, building personnel re repairs & upkeep of office; liaison with venue hire and partners.
• Basic Bookkeeping: prepare and mail monthly members dues invoices; in QuickBooks, write checks and record deposits; help with budget preparation.
• Interface with program staff to coordinate Resource Center Operations and use
• Negotiate and manage all contract services, including IT support, equipment use, maintenance and cleaning
• Coordinate building-wide maintenance
• Maintain and distribute an updated schedule of Resource Center use
• Develop and manage budget and financial allocations for space use
• Manage all aspects of venue rental program: respond to inquiries; negotiate space usage, fees, and contracts; ensure timely receipt of payment; coordinate appropriate preparation and take-down; hire necessary event support staff; conduct post-rental review for damages and follow through as required; maintain rental data
• Enforce building use policies
• Additional duties as necessary

QUALIFICATIONS: Bachelor's degree preferred. Minimum three years successful experience in office setting. High energy self-starter able to work well under pressure. Meticulous attention to detail, excellent interpersonal and written communication skills crucial. Knowledge of MS Outlook, Word, Excel, Access required. Salesforce and QuickBooks a plus. Pleasant phone manner. Bilingual a plus. Must be able to lift 50 pounds.

Full-time position.

• Significant and proven experience of trust and/ or corporate fundraising in the voluntary sector, with a track record of raising significant amounts for a range of projects.
• Experience in managing staff or volunteers.
• Good knowledge and understanding of charitable trusts and foundations, and funders' needs.
• Excellent interpersonal skills including the ability to persuade network and negotiate effectively at senior levels.
• Substantial experience of fundraising from companies, or significant knowledge of the corporate sector with a Sales and Marketing focus.
• A demonstrable track record of developing new business and negotiating high-level partnerships.
• Experience of representing an organization at the highest levels and of building successful relationships with senior corporate contacts.
• Excellent written and oral communication skills, including creative writing and delivering presentations and pitches to a variety of audiences.
• Being able to demonstrate a commitment to the sector will be a distinct advantage.
• Be willing to travel and work unsocial hours.

Only CVs accompanied by a letter of motivation will be considered. Please send to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it